Beats and Rhythms

Daily Function Volunteer Positions:

Camp Volunteer Positions:

Cardiac Connection Volunteer Positions:

Camp Director

  • Plan and Execute Camp
  • Maintain regular contact with board to keep them informed
  • Maintain regular contact with the camp volunteer coordinator, camp activity coordinator and camper coordinator
  • Request money from the board as need for activities. Supply necessary receipts to the treasurer within 30 days


Camp Volunteer Coordinator

  • Use specified contact list to update contact information
  • Ensure volunteers are at the appropriate location
  • Work with the camp activity coordinator to ensure volunteers are at activity locations as needed
  • Train volunteers to execute the appropriate activities


Camp Activity Coordinator

  • Plan all camp activities and ensure their execution
  • Delegate activities as needed to volunteers via the volunteer coordinator
  • Ensure campers are at the appropriate activity via the camper coordinator
  • Request money from the board as need for activities. Supply necessary receipts to the treasurer within 30 days


Camper Coordinator

  • Ensure campers are at the appropriate location per the specification of the camp activity coordinator and the camper director
  • Communicate expectations with the counselors


Counselor

  • Ensure the well being of the campers as well as the junior counselor
  • Communicate camp rules to campers


Junior Counselor

  • Ensure the well being of the campers
  • Provides a support network for campers


T-Shirt Coordinator

  • Contact the T-shirt designer and provide possible designs. Troubleshoot as needed
  • Obtain and summarize t-shirt/sweatshirt order by sizes and types. Contact Beats and Rhythms members via the volunteer and parent coordinator
  • Arrange for pickup/deliver of said t-shirts/sweatshirts
  • Separate and distribute as directed by the event Camp Director

Fundraising Coordinator

  • Set the annual calendar for fundraising events
  • Plan at minimum of 3 fundraising event in addition to ensuring the execution of Rhythm and Brews
  • Use specified contact list to update contact information for Donors at each event
  • Request money from the board as need for activities. Supply necessary receipts to the treasurer within 30 days
  • Attend and supervise fundraising events
  • Supply necessary receipts to the Treasures within 30 days of event
  • Turn in event money to Treasurer as needed


Rhythm and Brews Coordinator

  • Plan and Execute the logistical elements of Rhythm and Brews
  • Utilize the expertise of Fundraising Coordinator, Parent and Volunteer Contact Coordinator 
  • Include at least 3 money-collecting games
  • Request money from the board as need for activities. Supply necessary receipts to the treasurer within 30 days
  • Attend and supervise Beats and Rhythms
  • Turn in event money to Treasurer as needed


Donor Outreach

  • Execute necessary duties to maintain donor relationships (composing and mailing thank you notes, flyers)
  • Collect donor contact information at events

Parent Contact Coordinator

  • Contact Parents as needed to keep them informed on relevant information
  • Collect current parents contact information at events
  • Use specified contact list to update contact information


Volunteer Contact Coordinator

  • Contact Volunteers as needed to keep them informed on relevant information
  • Collect current volunteer contact information at events
  • Use specified contact list to update contact information
  • Will maintain all files pertaining to volunteers, including background check status


Background Check Coordinator

  • Run background test on all volunteers to ensure the safety of the Beats and Rhythms Family
  • See background check guide in volunteer manual for more information


“The Pulse” Editor in Chief

  • Compose 3 newsletters a year that include updated articles and images
  • Utilize the how to guides on newsletter composition to understand the works of Lucidpress


Marketing Coordinator

  • Post on social media sites regularly, according to the social medial release calendar


Volunteer Liaison

  • Collects and reports volunteers’ opinion to board as needed


Parent Liaison

  • Collects and reports parents’ opinion board as needed

Volunteer

Fundraising Volunteer Positions:

Cardiac Connection Group Leader

  • Plan and facilitate activities during Cardiac Connection gatherings
  • Use specified contact list to update contact information
  • Contact members as needed to keep them informed on relevant information
  • Request money from the board as need for activities. Supply necessary receipts to the treasurer within 30 days


Parent Mentor Coordinator

  • Interview perspective parents and match them to current parents
  • Use specified contact list to update contact information
  • Reach out to new parents as needed to expand mentor base


Parent Mentor

  • Reach out to parents when given direction by the Parent Mentor Coordinator
  • Offer emotional support and guidance for parents navigating their child’s journey with Congenital Heart Disease